COLONIAL GREEN HOMEOWNERS ASSOCIATION

HALL ASSOCIATES MANAGING AGENT-- 540-982-0011

112 Kirk Avenue SW -- Roanoke, Va., 24011

Chrissy Greene-V.P. of Association [email protected]

Nikki M. Pritt-Association [email protected]

NOTICE-ANNUAL MEETING OF THE MEMBERS

ALL HOMEOWNERS ARE REQUESTED TO ATTEND THE

ANNUAL MEETING OF THE MEMBERS

LOCATION

HELD REMOTELY VIA ZOOM DUE TO COVID-19 CONCERNS

DATE & TIME

Tuesday September 8th at 6:00 PM

Agenda Items

2021 Budget and Assessments

Reports from the Board and Developer

As a reminder, information is also available on the website at:

www.colonialgreenhoa.com

A brief board meeting will be held immediately after to the Annual Meeting.

PROXY

Your attendance is requested at the Annual Meeting of the Members.

However, if you cannot be present, please appoint a

Proxy to act on your behalf.

Your attendance or proxy is needed to insure a quorum.

This is necessary to conduct the meeting.

PROXY INCLUDED WITH THIS NOTICE

Your proxy must be signed, dated and witnessed in order to be valid.

DUE TO THE MEETING BEING HELD BY ZOOM, PLEASE REGISTER ALL PROXIES WITH MANAGEMENT THE DAY BEFORE THE MEETING – BY 5 PM ON SEPTEMBER 7TH.

YOU MAY SUBMIT OR REGISTER YOUR PROXY BY EMAILING IT TO:

[email protected]

COLONIAL GREEN

HOMEOWNERS ASSOCIATION

HALL ASSOCIATES MANAGING AGENT-- 540-982-0011

112 Kirk Avenue SW -- Roanoke, Va., 24011

Chrissy Greene-Director of Association [email protected]

Nikki M. Pritt-Association [email protected]

AGENDA – ANNUAL MEETING

Tuesday September 8th, at 6:00 PM

I. DETERMINE QUORUM & CALL TO ORDER 6:00 PM

II. INTRODUCTIONS & PROOF OF NOTICE 6:05 PM

III. APPROVAL OF MINUTES FROM PREVIOUS MEMBER MEETING 6:10 PM

IV. REPORTS FROM OFFICERS, TRUSTEES, & COMMITTEES 6:10 PM – 6:25 PM

• President’s Report

• Developer’s Report

V. DISCUSSION OF BUDGET 6:25 PM – 6:50 PM

• Discussion of 2021 Budget and related assessments

VI. TRUSTEE ELECTIONS (WHEN SO REQUIRED) – N/A during developer control period*

• Current Trustee and Officer Titles:

Steve Cronemeyer President

Neil Damgaard Treasurer

Joyce Graham Trustee

Meredith Jones Trustee

Officers will be elected at a Board meeting immediately following the Annual Meeting of Members and convened solely for that purpose.

VII. NEW BUSINESS 6:50 PM – 6:55 PM

VIII. NEXT MEETING DATE 6:55 PM – 7:00 PM

IX. MEMBER COMMENTS 7:00 PM – 7:10 PM

X. ADJOURNMENT 7:10 PM

PROXY

COLONIAL GREEN

HOMEOWNERS ASSOCIATION

Proxy for Annual Meeting of Members to be held

Tuesday September 8th, 2020 @ 6:00 PM

The undersigned hereby appoints , with full power of substitution, proxy to vote on behalf of the undersigned at the annual meeting of the unit owners of the association to be held at the date above and at any and all adjournments thereof.

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Signature / Printed Name Unit # Date

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Signature / Printed Name Unit # Date

This proxy must be signed by all persons or entities listed as legal owner of the property in order for the proxy to be valid.

A WITNESS IS REQUIRED TO MAKE THE ABOVE PROXY VALID

By signing below I acknowledge that I witnessed the above signature:

Witness’s Printed Name:

Witness’s Signature: Date:

Witness’s Address:

House Number & Street

City, State and Zip