Please note that the 2016 Fall Work Day has been cancelled and a social event is being planned instead. Please look for a mailed notice with more details to be sent soon. Also, continue to check the website for updates! 

COLONIAL GREEN

HOMEOWNERS ASSOCIATION

HALL ASSOCIATES MANAGING AGENT-- 540-982-0011

112 Kirk Avenue SW -- Roanoke, Va., 24011

Chrissy Greene-Director of Association [email protected]

Nikki M. Pritt-Association [email protected]

NOTICE

ANNUAL MEETING OF THE MEMBERS

ALL HOMEOWNERS ARE REQUESTED TO ATTEND THE

ANNUAL MEETING OF THE MEMBERS

LOCATION

Berkshire Hathaway HomeServices Premier, REALTORS

2772 Electric Road

Conference Room – First Floor

Roanoke, VA 24018

DATE & TIME

Tuesday October 11th at 6:30 PM

Agenda Items

2017 Budget and Assessments

Reports from the Board and Developer

PROXY

Your attendance is requested at the Annual Meeting of the Members.

However, if you cannot be present, please appoint a

Proxy to act on your behalf.

Your attendance or proxy is needed to insure a quorum.

This is necessary to conduct the meeting.

PROXY INCLUDED WITH THIS NOTICE

Your proxy must be signed, dated and witnessed in order to be valid.

COLONIAL GREEN

HOMEOWNERS ASSOCIATION

HALL ASSOCIATES MANAGING AGENT-- 540-982-0011

112 Kirk Avenue SW -- Roanoke, Va., 24011

Chrissy Greene-Director of Association [email protected]

Nikki M. Pritt-Association [email protected]

AGENDA – ANNUAL MEETING

Tuesday October 11th at 6:30 PM

I. DETERMINE QUORUM & CALL TO ORDER 6:30 PM

II. INTRODUCTIONS & PROOF OF NOTICE 6:35 PM

III. APPROVAL OF MINUTES FROM PREVIOUS MEMBER MEETING 6:40 PM

IV. REPORTS FROM OFFICERS, TRUSTEES, & COMMITTEES 6:40 PM – 6:55 PM

• President’s Report

• Developer’s Report

V. DISCUSSION OF BUDGET 6:55 PM – 7:10 PM

• Discussion of 2017 Budget and related assessments

VI. TRUSTEE ELECTIONS (WHEN SO REQUIRED) – N/A during developer control period*

• Current Trustee and Officer Titles:

Steve Cronemeyer President

Joshua Dakon Treasurer

Joyce Graham Trustee

Meredith Jones Trustee

*The Board of Trustees is appointed by the Developer during the Developer Control period. However, please note, Kathryn Vanness has submitted her resignation as Treasurer. The Board of Trustees sincerely appreciates the time and dedication she has provided for the past years. The Board would like to appoint another homeowner to the Board to serve as Treasurer. If you are interested in serving on the Board as Treasurer, please contact management at [email protected] Thank you.

Officers will be elected at a Board meeting immediately following the Annual Meeting of Members and convened solely for that purpose.

VII. NEW BUSINESS 7:10 PM – 7:25 PM

VIII. NEXT MEETING DATE 7:25 PM – 7:30 PM

IX. MEMBER COMMENTS 7:30 PM – 7:50 PM

X. ADJOURNMENT 7:50 PM

ATTENTION

IMPORTANT NOTICE REGARDING

THE COLONIAL GREEN HOA WEBSITE

Dear Homeowners and Residents:

Are you using the Colonial Green Homeowners Association website?

It is your source for meeting notices and other valuable information.

By visiting the Colonial Green HOA website you are able to:

• View when Board Meetings and special events will take place

• See a Calendar of yearly events

• Learn about the current Board Members

• Review the governing documents of the HOA

• Review current and past financial information, as a member

• Review Board Meeting agendas and notices

• Catch up with any missed board meetings by viewing the meeting minutes

Just go to: http://www.colonialgreenhoa.com to check out the latest from the Colonial Green HOA! If you have any questions, please feel free to call our office at 540-982-0011 or contact us via email at [email protected] We will be glad to answer any questions you may have.

 UPDATED 10/17/16: THE FALL WORK DAY HAS BEEN CANCELLED AND A SOCIAL EVENT IS BEING PLANNED INSTEAD. PLEASE CONTINUE TO CHECK THE WEBSITE FOR UPDATES! 

NOTICE

FALL WORK DAY

AND POTLUCK 2016

SATURDAY, OCTOBER 22, 2016

9AM-1PM

ATTENTION HOMEOWNERS AND RESIDENTS:

As Summer is coming to a close, Fall weather will be here before you know it! As most of you are aware, the association is responsible for grass cutting and mulching, but individual owners are responsible for the remainder of grounds maintenance at their homes. So the Board has scheduled a Fall Work Day for Saturday, October 22, 2016, which will be followed by a potluck lunch at the pergola afterwards. The community’s Developer will be providing hot dogs and hamburgers, and President Cronemeyer will be providing the grill. The approximate time for the event is 9AM—12PM. We will be meeting by the pergola for ideas on what to be done and where to start.

The plan for the day is to do weeding, trash pick up and general clean –up in the beds at your homes and in the common areas. You may also trim shrubs and plants on individual lots. So please wear clothing you will not mind getting dirty or muddy, and bring any essential tools you may want to use for cleaning up the grounds.

So grab your garden gloves, bring a dish or two and join us for the 2016 Fall Work Day! If you have any questions please contact management via email at [email protected] and we will be glad to answer any questions you have. Thank you for your dedication to our community!

The Annual Meeting is scheduled for Thursday, November 12, at 6:30 PM  TBD-Shawsville, VA

There is a regular board meeting scheduled for Monday, October 12 at 9:30 AM TBD-Shawsville, VA

As we head into Spring, I’m sure many owners and residents would like to begin working outside and enjoying the warmer weather. Please accept this friendly reminder that any architectural and/or landscaping changes or improvements must be approved by the Board of Directors prior to the work commencing. Some examples of this type of work may include removal/addition of plantings, flowers, edging, mulching, painting, etc… If you are interested in making any changes or improvements, please submit your request in writing on a change request form to management for the Board’s review.  Please contact management for this form.

If you have any questions, please do not hesitate to contact me at [email protected] or at (540) 982-0011, ext. 155. As always, you may visit the website at www.colonialgreenhoa.com at any time for access to these forms and other information related to the community. Thank you for your time and assistance in keeping the Colonial Green Homeowners Association a wonderful place to live.

Sincerely,

Christina L. Greene, CMCA, AMS

Director of Association Management

Come join us for the Colonial Green Fall Family Cookout! Corn Hole! Bocce!

Due to this weekend's forecast, the cookout has been rescheduled to Sunday, October 19.

3:00 – 6:00 p.m.

At the Gazebo in the Courtyard of the New Townhouses – top of the hill

Bring a side dish, drinks, and lawn chairs.

Burgers, hot dogs, & BBQ provided by Progress Street Builders and Tom & Beth Wilson of Berkshire Hathaway Realtors.

Hope to see you there!

PLEASE READ BELOW FOR IMPORTANT INFORMATION

REGARDING YOUR ASSOCIATION DUES PAYMENTS.

September 23, 2014

Homeowners

Colonial Green HOA

Roanoke, VA 24018

Re: Important Information Regarding Your Dues Payments

Dear Homeowner:

The Board of Directors has been carefully reviewing the Association’s budget and normal assessment structure, including the amount of the fees as well as when they are due. The Association’s current dues structure is billed quarterly with two months paid in arrears and one month paid in advance. For example, January, February and March dues are due on March 1st, April, May and June dues are due on June 1st, July, August and September dues are due on September 1st and October, November and December dues are due on December 1st.

This method is not always the most conducive to the best cash flow for the association. It also makes it more complicated when sales occur and settlement companies are attempting to prorate the dues between the buyers and sellers. Another issue is when the settlement companies do not contact the management company prior to closing and then the association is left attempting to collect dues from a past owner.

After careful consideration of all factors involved, the Board has elected to change the schedule for dues payments from quarterly to monthly. This change will take effect with your October dues payment. Therefore, if you are currently paying quarterly, your July, August and September dues payment will be due on September 1st for the full quarter of July, August and September. Beginning October 1st, you will begin making monthly dues payments from that point forward. To calculate your monthly dues payment, you may simply divide your quarterly payment by three. If you are already paying monthly, there is no action to be taken. If you need assistance in determining your dues amount, please do not hesitate to contact me at [email protected]

Thank you for your assistance.

Sincerely,

Christina L. Greene, CMCA, AMS

Director of Association Management