The next Board of Directors meeting is scheduled for Wednesday, February 3, 2021 at 10:00 AM-12N via zoom. Please contact management at [email protected] for connection information. 

Chrissy Greene is inviting you to a scheduled Zoom meeting.

Topic: Colonial Green Annual Meeting

Time: Sep 8, 2020 06:00 PM Eastern Time (US and Canada)

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Meeting ID: 964 4607 7571

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COLONIAL GREEN HOMEOWNERS ASSOCIATION

HALL ASSOCIATES MANAGING AGENT-- 540-982-0011

112 Kirk Avenue SW -- Roanoke, Va., 24011

Chrissy Greene-V.P. of Association [email protected]

Nikki M. Pritt-Association [email protected]

NOTICE-ANNUAL MEETING OF THE MEMBERS

ALL HOMEOWNERS ARE REQUESTED TO ATTEND THE

ANNUAL MEETING OF THE MEMBERS

LOCATION

HELD REMOTELY VIA ZOOM DUE TO COVID-19 CONCERNS

DATE & TIME

Tuesday September 8th at 6:00 PM

Agenda Items

2021 Budget and Assessments

Reports from the Board and Developer

As a reminder, information is also available on the website at:

www.colonialgreenhoa.com

A brief board meeting will be held immediately after to the Annual Meeting.

PROXY

Your attendance is requested at the Annual Meeting of the Members.

However, if you cannot be present, please appoint a

Proxy to act on your behalf.

Your attendance or proxy is needed to insure a quorum.

This is necessary to conduct the meeting.

PROXY INCLUDED WITH THIS NOTICE

Your proxy must be signed, dated and witnessed in order to be valid.

DUE TO THE MEETING BEING HELD BY ZOOM, PLEASE REGISTER ALL PROXIES WITH MANAGEMENT THE DAY BEFORE THE MEETING – BY 5 PM ON SEPTEMBER 7TH.

YOU MAY SUBMIT OR REGISTER YOUR PROXY BY EMAILING IT TO:

[email protected]

COLONIAL GREEN

HOMEOWNERS ASSOCIATION

HALL ASSOCIATES MANAGING AGENT-- 540-982-0011

112 Kirk Avenue SW -- Roanoke, Va., 24011

Chrissy Greene-Director of Association [email protected]

Nikki M. Pritt-Association [email protected]

AGENDA – ANNUAL MEETING

Tuesday September 8th, at 6:00 PM

I. DETERMINE QUORUM & CALL TO ORDER 6:00 PM

II. INTRODUCTIONS & PROOF OF NOTICE 6:05 PM

III. APPROVAL OF MINUTES FROM PREVIOUS MEMBER MEETING 6:10 PM

IV. REPORTS FROM OFFICERS, TRUSTEES, & COMMITTEES 6:10 PM – 6:25 PM

• President’s Report

• Developer’s Report

V. DISCUSSION OF BUDGET 6:25 PM – 6:50 PM

• Discussion of 2021 Budget and related assessments

VI. TRUSTEE ELECTIONS (WHEN SO REQUIRED) – N/A during developer control period*

• Current Trustee and Officer Titles:

Steve Cronemeyer President

Neil Damgaard Treasurer

Joyce Graham Trustee

Meredith Jones Trustee

Officers will be elected at a Board meeting immediately following the Annual Meeting of Members and convened solely for that purpose.

VII. NEW BUSINESS 6:50 PM – 6:55 PM

VIII. NEXT MEETING DATE 6:55 PM – 7:00 PM

IX. MEMBER COMMENTS 7:00 PM – 7:10 PM

X. ADJOURNMENT 7:10 PM

PROXY

COLONIAL GREEN

HOMEOWNERS ASSOCIATION

Proxy for Annual Meeting of Members to be held

Tuesday September 8th, 2020 @ 6:00 PM

The undersigned hereby appoints , with full power of substitution, proxy to vote on behalf of the undersigned at the annual meeting of the unit owners of the association to be held at the date above and at any and all adjournments thereof.

/

Signature / Printed Name Unit # Date

/

Signature / Printed Name Unit # Date

This proxy must be signed by all persons or entities listed as legal owner of the property in order for the proxy to be valid.

A WITNESS IS REQUIRED TO MAKE THE ABOVE PROXY VALID

By signing below I acknowledge that I witnessed the above signature:

Witness’s Printed Name:

Witness’s Signature: Date:

Witness’s Address:

House Number & Street

City, State and Zip

IMPORTANT REMINDERS

Please accept this friendly reminder to drive cautiously and slowly in the Colonial Green community. There are often people walking, children playing, pets being walked and other residents coming and going. It is very important to drive cautiously and slowly for the safety of all members of the community.

Additionally, we ask that you please refer to the Rules and Regulations regarding clean-up after pets and also proper disposal of trash/cigarette butts.

All governing documents, including the Rules and Regulations, are available on the website at www.colonialgreenhoa.com.

Section 14 c. addresses clean-up after pets – “Owners of pets are required to remove and properly dispose of any solid waste material deposited by their pet.”

Section 8 c. addresses clean-up of trash, which would include proper disposal of cigarette butts – “All lots shall be kept clean and free of unsightly mechanical equipment, garbage, junk, trash, debris, or any condition that might contribute to a health hazard or an unsightly environment.”

Thank you for your time and attention to these important matters.

We wish you all a safe and happy Holiday season.

The next Board Meeting will be held on Friday, November 9th from 10:30 am-12N at the Hall Associates Inc. office located at 112 Kirk Ave. SW Roanoke, VA 24011. 

The Annual Meeting originally scheduled for Tuesday, September 11th, has been rescheduled for Monday, October 22nd at 6:30pm at the Berkshire Hathaway HomeServices Premier, REALTORS conference room. 2772 Electric Road, Roanoke, VA 24018. 

The Board Meeting scheduled for April 23rd has been rescheduled for Wednesday, May 2nd from 9:30 am-11:30 am at the Brambleton Center. 

Please go to the Budget and Financials tab to view the approved 2018 budget with the new 2018 dues amounts for each home type.

Thank you!

 

The Annual Meeting of the members will be held on Tuesday September 12th at 6:30 PM at Berkshire Hathaway HomeServices Premiere Realtors conference room on the first floor of 2772 Electric Road, Roanoke, VA.  If you are unable to attend, please assign your proxy to someone who is attending so that we may have a quorum to conduct business.  Thank you!

ATTENTION HOMEOWNERS AND RESIDENTS:

THE FALL WORK DAY HAS BEEN CANCELLED. HOWEVER, IN ITS PLACE, WE WILL BE HOLDING A FALL SOCIAL ON

SATURDAY, OCTOBER 29, 2016 BEGINNING AT 5PM AT THE PERGOLA

Although the Fall Work Day has been cancelled, we still look forward to socializing with our fellow members of the community. Fall is officially here, so please come out and join your neighbors and friends on Saturday, October 29th at 5 PM at the pergola to celebrate! Please bring an appetizer to share, a beverage of your choice and a lawn chair. We look forward to seeing you there!